Improving Student Success Using Comprehensive Learner Records (CLRs)

Suzanne Carbonaro, Philadelphia College of Pharmacy, University of the Sciences @suziprof
Mustafa Sualp, Founder & CEO, AEFIS @goaefis

AEFIS and USciences are proud to deliver the first-ever operational implementation of the CLRs to help improve student success.

Recognized as a finalist for the IMS Global 2019 Learning Impact Awards.

For more information visit IMS Global 2019 Learning Impact Awards

 

Background

We are proud to deliver the first-ever operational implementation of the comprehensive learner records to help improve student success.

Here at AEFIS, our passion is to improve student and faculty success, and help colleges and universities do it at scale. Our effective end-to-end assessment management platform with our vision for an “Outcomes Transcript”, effectively anticipated the comprehensive learner records model and enabled us to create the first CLR implementation. Our work so far is validated by, and directionally aligned, with the on-going IMS Global CLR specification efforts, as well as Lumina funded AACRAO and NASPA projects.

We joined forces with one of our innovative partners, the University of the Sciences, who wanted to improve student success by operationalizing assessment in a useful way, and chose to trust AEFIS as their technology partner. Working together, in about 18 months, we were successful in operationalizing assessment processes and moreover provide their students and faculty access to evidence of learning and skills recognition through the CLR. The success of this implementation is proof that this model can work in the field, have a direct impact on student success, and can be achieved in short timelines with modest resources.

We are confident this approach serves as an evolutionary pathway to institutions, large and small, who want to create meaningful value from assessment while igniting transparency and shared agency for student success.

Challenge

Philadelphia College of Pharmacy at the USciences wanted to improve student success by operationalizing an assessment process to use data in more meaningful ways:

  • Lack of transparency with student progress in meeting and exceeding outcomes expected of them by the pharmacy profession to impact patient health and save lives
  • Implementation of a new competency-driven curriculum, which required more data and decisions made in real-time
  • Accreditation visit looming!
  • Recently appointed Director of Assessment

 Solution

In just 18-months, following the adoption of AEFIS end-to-end assessment management platform, we were successful in operationalizing assessment processes and moreover providing students and faculty access to evidence of learning and skills recognition through the CLRs. Our work so far is validated by, and directionally aligned, with:

  • On-going IMS Global Comprehensive Learner Records (CLR) specification efforts
  • Other IMS Global standards and specification work that can help serve as foundational building blocks for CLRs like LTI Advantage
  • Lumina funded AACRAO and NASPA projects

Under the hood, AEFIS is an assessment management platform intentionally built to help with end-to-end institutional assessment needs of higher ed with a focus on student and faculty success. This intentional focus allowed AEFIS to build integrated solutions that engage students and faculty, and to improve their experience.

Here at AEFIS, we want the institutional assessment stack to be both plug-and-play and interchangeable through standards. This would also provide lower-risk options for institutions who want to migrate to platforms such as AEFIS and have to manage an ad-hoc collection of systems already on campus. We would like to be the platform that helps lead the charge in institutional assessment best practices using standards. We want institutional assessment to be more open and transparent, less expensive and better serviced, and helping students succeed. Impossible goal? Well, maybe not.

Outcomes

The success of this implementation is proof that this model can work in the field, have a direct impact on student success, and can be achieved in short timelines with modest resources. We are confident this approach serves as an evolutionary pathway to institutions, large and small, who want to create meaningful value from assessment while igniting transparency and shared agency for student success. Using the AEFIS end-to-end assessment management platform, we were able to:

  • Operationalize Comprehensive Learner Records to drive student success
  • Improve student success through better institutional analytics
  • Improve faculty agency for student learning
  • Display the whole picture of a student’s learning journey in real time with dashboards
  • Provide real-time feedback on assessments to inform growth and achievement
  • Enhance student coaching using assessment data for improvement
  • Create transparency through evidence sharing with all stakeholders including employers and preceptors

Pictures below taken at the University of the Sciences, during Objective Structured Clinical Examinations (OSCEs), instructors administering the authentic assessment and scoring their students while checking blood pressure on a patient followed by patient counseling live in AEFIS.

The assessed activities and related learning goals are from the curriculum mapped in AEFIS. The student is in the front with the lab coat. The instructor is facing the camera and on her laptop. In the back is a patient simulation mannequin, would like to point out no humans were harmed during this authentic assessment.


Other instructors above scoring their students; one using their mobile phone,
the other using paper first then recording on their laptop.

The Director of Assessment could see the results immediately,
and work with the instructors to create remediation plans with the students.
 

Students can view their validated achievements and progress with their program in their
Comprehensive Learner Records (CLRs) on their AEFIS Dashboards.

ROI

Students are our most important stakeholders. Streamlined assessment operations with a comprehensive learner records implementation is providing us an exceptional ROI in terms of student success, retention, employability, and lifelong learning, and giving us sustainable continuous improvement:

  • Operationalize assessment and accreditation processes
  • More opportunities to engage students in resources to support their learning aligned to areas for growth as opposed to mere course grades
  • More dean’s list earnings for first-year pharmacy students
  • Increase in progression rates compared to the last five cohorts of first-year pharmacy students
  • More readily identify students who are at risk
  • Zero program probations for first-year pharmacy students

“Providing feedback to our students in real-time has been a game changer for us, as we implemented our new doctor of pharmacy competency-driven curriculum. Students know what their areas for strength and growth are and can work with our faculty and staff to improve their outcomes early and often as opposed to at the end of the semester.”

Suzanne Carbonaro
Philadelphia College of Pharmacy
University of the Sciences
@suziprof

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